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Membership Info

 

Guests & New Members

Generally members are quite welcome to invite guests at our meeting.  Please let Robyn Jeffery know by 2pm on the day for catering purposes.  It is the responsibility of the inviting member to make sure that the member or the guest pays for the guest’s meal.

Inviting potential members as a guest is essential for the person to see what our Rotary Club is about, and also for members to meet the potential member.  There is a protocol to follow for proposing new members. You can ask the current President/Secretary or a Past President/Secretary.  Growing our Club in Rotary is one of our aims.

Club guests, such as our guest speakers at a club meeting do not have to pay and are catered for by the Club.

At a club meeting where a New Member is to be inducted, the club will pay for the meal of the New Member.

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Meeting Information

Venue

Presently we are meeting at different places at 6:00pm for 6:30pm.  Check our meetings area for the location for each week. The cost is $25 which includes a two course dinner unless we order off a menu.  Our meetings are generally 1.5 to 2.0 hours duration.

Please bring small change with you a $1 fine in the Sergeant’s section should he choose to fine you for anything that takes his fancy, fundraising and all in good fun!!!

The venue Regents on the Lake is owned by all the Toowoomba Rotary Clubs and managed by a company Nakaru. Nakaru’s board is made up of one or two members from each club.

Make Ups

When unable to make your own Club’s meeting, you are encouraged to make up at another Club. Please let the Secretary know of any such make ups.

Some Toowoomba Clubs that you can make up at are:

Toowoomba Club Monday 5:30 for 6:00pm Contact Club for location
Toowoomba South Tuesday 5:45 for 6:00pm Contact Club for location
Toowoomba East Thursday 12:45pm Contact Club for location
Garden City Friday 7:00am Contact Club for location
Toowoomba City Friday 12:30pm Contact Club for location

Other nearby regional clubs are Pittsworth, Chinchilla, Roma, Lockyer & District.

Nowadays you can also make up on the internet. All Rotarians, even those in Rotary clubs, can make up missed meetings online with a Rotary e-club.  Many e-clubs have links on their websites explaining how to make up a missed Rotary club meeting by attending a Rotary e-club meeting. View a list of Rotary e-clubs on the Rotary International web site.

Attendance Requirements

  • Attend as many meetings as you possibly can (the minimum is 60% of meetings).
  • Be present for at least 60% of the meetings.
  • Attend a minimum of 30% of home club meetings in each monthly period.
  • Make a conscious effort to make up when unable to attend home Club meetings.
  • Lodge make up cards with the Secretary or Club Membership Officer within seven days following make up.
  • The general rule of Rotary International is that missing more than three meetings in a row could jeopardise your membership, so if there is a problem, please let the Secretary know as soon as possible.
  • If unable to attend a home Club meeting, please ensure that you contact the Secretary or appointed person prior to the meeting.

See the ABC of Rotary’ for more information.

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Duty Roster

A duty roster covering the next three weeks appears each week in the bulletin named Northern Disclosures. If you are unable to attend a meeting when you have been delegated a duty officer, please arrange to swap with another member.  You need to email Paul Jeffery your RSVP (either way) no later than 11am on Tuesday. This helps with catering and costs.

Meeting Duties

Chairman:

  • Introduce the Guest Speaker (try to obtain a mini resume over dinner);
  • Run the question time;
  • Arrange a suitable vote of thanks for the Guest Speaker;
  • Hand over a Rotary Club of Toowoomba North coffee mug;
  • As best as possible keep the guest speaker to 20 minutes including question time.

Fellowship:

  • Greet members and guests;
  • Mark people on the Attendance Sheet and then give it to the Secretary. The night’s Attendance Sheet can be found on the entry table.
  • Ensure visitors are introduced to a member/s to act as host to that person, and
  • Give assistance to any member or visitors that require it.

International Toast:

  • Select an overseas Rotary Club and after telling our Club why you selected it then Propose a toast to that Club. The club secretary will then organise for the club card to be emailed to the club that has been toasted.

Rotary Information:

  • Prepare a short information session of any Rotary topic that you think members may find interesting.  The Rotary International Website and the Rotary Down Under magazine will have sources of information.

Trophy Donor:

  • Bring a gift /voucher (value approx $10-15) for a prize for the winner of heads and tails in the Sergeant’s section and prepare a short information session on “What’s new in my Life”.
  • Many buy a bottle of wine from the bar, but you can bring whatever you think is appropriate.

Bulletin Editor/ Note Taker:

  • Record an accurate record of the meeting and email to the Bulletin Editor.
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Board Meetings & Club Assemblies

Board Meetings

These are held at a time determined by the current Board and are attended by the Executive and Committee Directors. Any member can attend if they wish and are encouraged to do so.

 

Club Assemblies

Club assemblies are meetings at which members monitor the progress of the Club. Plans are laid at these meetings with full reports from each director being presented to the Club.

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Northern Disclosures - Weekly Newsletter

The Club produces a weekly newsletter (bulletin) and we call ours the “Northern Disclosures” to keep everyone informed of coming events.  Contributions of interest are welcomed from members and should you have anything for this publication, please contact the Bulletin Editor.

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